Staffing agencies lose candidates while they wait for a reply. Our chatbot answers them on WhatsApp and Telegram, in their language.
The same twenty questions, every day, at 11 pm. Let the bot take those.
Recruiting Chatbot builds candidate chatbots for staffing agencies. On WhatsApp or Telegram, in the candidate's language, the bot answers questions, screens, books calls and hands over to a recruiter. Your first sample flow is free.
What does a recruiting chatbot say to a candidate?
It answers the routine questions at any hour and hands anything personal to your team. Here is one evening's conversation, in four languages.
- Tuesday
hi, what time does the shift start tomorow? and do i need my own safety shoes
Hi! The warehouse shift starts at 6:00. Safety shoes are handed out on your first day, so no need to buy any.
ok thanks. when is pay day?
Pay goes out every Friday for the week before.
last year i worked with you at the other warehouse. can i go back there instead?
That depends on your file, so a recruiter needs to answer it. I have passed your question to the team with this chat. Someone will reply tomorrow morning.
- Handed to the recruiting team, with this chat
- Wednesday
Good morning! I checked your file. Yes, there is a place there from Monday. Can I call you at 10:00?
yes 10 is good, thank you
- Martes
hola, a que hora empieza el turno mañna? y necesito mis propias botas de seguridad
¡Hola! El turno del almacén empieza a las 6:00. Las botas de seguridad se entregan el primer día, no hace falta comprar ninguna.
vale gracias. cuando es el dia de pago?
Se paga cada viernes la semana anterior.
el año pasado trabaje con vosotros en el otro almacen. puedo volver alli?
Eso depende de tu ficha, así que lo tiene que responder un reclutador. He pasado tu pregunta al equipo con este chat. Alguien te responderá mañana por la mañana.
- Pasado al equipo de reclutamiento, con este chat
- Miércoles
¡Buenos días! He mirado tu ficha. Sí, hay un puesto allí desde el lunes. ¿Te puedo llamar a las 10:00?
si a las 10 me va bien, gracias
- Wtorek
cześć, o ktorej jutro zaczyna sie zmiana? i czy musze miec wlasne buty ochronne
Cześć! Zmiana w magazynie zaczyna się o 6:00. Buty ochronne dostajesz pierwszego dnia, więc nie musisz kupować własnych.
ok dzieki. kiedy jest wyplata?
Wypłata jest w każdy piątek za poprzedni tydzień.
w zeszlym roku pracowalem u was w tym drugim magazynie. moge tam wrocic?
To zależy od Twojej teczki, więc musi odpowiedzieć rekruter. Przekazałem Twoje pytanie zespołowi razem z tą rozmową. Ktoś odpisze jutro rano.
- Przekazano zespołowi rekrutacji, razem z tą rozmową
- Środa
Dzień dobry! Sprawdziłem Twoją teczkę. Tak, jest tam miejsce od poniedziałku. Mogę zadzwonić o 10:00?
tak 10 pasuje, dziekuje
- Marți
salut, la ce ora incepe tura maine? si trebuie sa vin cu bocancii mei de protectie
Salut! Tura la depozit începe la 6:00. Bocancii de protecție se dau în prima zi, deci nu e nevoie să-ți cumperi.
ok mersi. cand e ziua de plata?
Plata se face în fiecare vineri, pentru săptămâna trecută.
anul trecut am lucrat la voi la celalalt depozit. pot sa ma intorc acolo?
Depinde de dosarul tău, așa că trebuie să răspundă un recruiter. Am trimis întrebarea ta echipei, împreună cu această conversație. Cineva îți va răspunde mâine dimineață.
- Transmis echipei de recrutare, împreună cu această conversație
- Miercuri
Bună dimineața! Ți-am verificat dosarul. Da, este un loc liber acolo de luni. Te pot suna la 10:00?
da 10 e bine, mulțumesc
Why have us build it, and not a chatbot platform or an assistant?
Because your bot is written from your agency's questions and your rules for what goes to a person, and it runs on accounts you own. A platform starts from its own template. An assistant spends the day on the same twenty answers.
Three questions to ask any chatbot vendor, us included:
Who writes the answers?
We do, from the questions your candidates already send and the answers your recruiters already give. You approve every answer, in every language, before launch. After launch you keep sending new questions and we add them. The agency in our case study still does.
What happens to a question the bot should not answer?
It stops and hands the chat to your team, with the conversation attached. Routine questions get an answer: shift times, pay day, documents, transport. A candidate's own file or schedule, pay negotiation, complaints and visa questions always go to a person. Before launch we test the bot on a list of real questions, each marked answer or hand over, and check the hand-overs first.
Whose account is it on?
Yours. The WhatsApp and Telegram accounts and the AI provider keys are in your agency's name, so you pay the provider directly and nothing is locked to us. Raw message text is deleted on a schedule you set.
Has this worked for a real staffing agency?
Yes. As of October 2026, the bot built for an agency with candidates in several countries has answered more than 30,000 candidate messages.
The questions candidates repeat get an answer from the bot straight away. Personal ones go to the agency's team. The owner keeps sending us new questions to add, and they go in.
How does it start?
You send three to twenty questions your candidates ask. We send back a sample chat flow you can read, free.
If you go ahead, we build it on your accounts, test it with your recruiters, and route hand-overs to them. After screening, the bot can also offer candidates call slots in the chat.
What do agencies ask before they start?
Here are six questions agencies ask us before they start, with short answers.
Can a chatbot screen candidates?
Yes, it can ask the screening questions you give it, such as licences, availability or years of experience, and keep the answers in the conversation. When the bot hands over, the recruiter gets the latest messages and decides. It does not rank people and it never decides who gets hired.
Is it allowed to message candidates on WhatsApp?
Yes, with conditions. You need your own WhatsApp Business Platform account, candidates must opt in first, and messages you send outside the 24-hour reply window must use templates approved by Meta. We explain each step when we build, and we check the current WhatsApp rules with you before launch.
What happens to candidate data?
The bot collects only what the screening needs, and the agency decides how long it is kept. The chat runs on your own WhatsApp or Telegram account, so the data stays with you. We make no certification claims. We tell you exactly what is collected and where it goes.
How much does a recruiting chatbot cost?
The first sample chat flow is free. The build is quoted after we see your candidate questions, because the price depends on how many questions, languages and hand-off rules you need. We give you the quote in writing before any work starts.
Will it replace our recruiters?
No. It takes the repeated questions so recruiters can spend their time on conversations that need a person. Pay talks, complaints, visa questions and anything the bot is unsure about always go to a recruiter.
Do candidates have to install anything?
No. Candidates use the WhatsApp or Telegram they already have on their phone. They open a link or message your number, and the chat starts.
What do you need from us for a sample flow?
Your most common candidate questions. Three is enough to start; twenty gives a fuller flow.
